Executive Assistant at Betterment
New York City, NY, US
About the right team member:

You know that behind every fantastic Executive, there’s a superstar assistant. You have got what it takes to manage a handful of busy calendars that will just keep getting busier. Your proactive nature means you’re always one step ahead; You build rapport quickly and know that developing great relationships internally and externally is key. You’re adept at juggling a diverse set of responsibilities and keep your cool in the busiest of environments. You’re incredibly organized, flexible, and you pride yourself on your communication skills.

Responsibilities:

Become a trusted advisor for a team of Principals (namely our COO, CMO, and CFO). Keep them on track and ensure they’re always in the right place at the right time
Manage their tightly-packed and constantly changing daily schedule of meetings, interviews and phone calls. Stay ahead of every meeting, keep detailed notes and intuit the right amounts of time to spend on each. Tightly budget meeting time so they are focused on the right tasks, given agreed priorities
Develop and assist with preparation of presentation material. Review and summarize reports and documents. Prepare meeting materials, agendas and take meeting notes
Manage executive relationships and engagements
Coordinate with the team to ensure smooth, open communication. Ensure more effective and productive access to Principals
Schedule and plan business travel, including detailed day-by-day itineraries
Recognize opportunities where you can provide leverage and increase efficiency
Ensure deadlines are met, questions are answered and requests are addressed proactively and promptly
Qualifications:

3-4 years as an Executive Assistant or similar experience, Bachelor’s Degree
Experience interacting with Executives at all levels
Highly organized self-starter with ability to handle multiple priorities at once
Strong verbal and written communication skills
Collaborative team player with great initiative
Superior judgment, professionalism, poise, and ability to maintain the highest level of confidentiality
Must be intuitive, able to anticipate needs and develop options
Demonstrated proficiency in Google Apps and Microsoft Suite as well as the ability to stay on top of new tools and technologies through an interest and passion to constantly learn